Executive Assistant Position
Executive Assistant Position
TransPacific Communications is looking for an experienced Executive Assistant (EA) who is a creative problem solver and can prioritize the many tasks at hand. Someone who thrives in a fast-paced working style and has an extremely high attention to detail.
TransPacific Communications works closely with federal agencies and needs someone who is familiar with this sector. We work passionately in cross-cultural communications and would appreciate an EA who is interested in this subject. This individual must be a highly motivated EA who can manage up, build trust, and learn to anticipate needs.
Key Responsibilities:
Acting as the point of contact among clients, contractors, and other external partners
Managing information and document delivery in a timely and accurate manner
Coordinating and managing Zoom webinars with simultaneous interpretation rooms
Supporting internal and external communication – emails, proposals, presentations, reports, etc.
Taking meeting minutes and delivering them in a timely manner
Organizing and maintaining a digital filing system
Work Environment:
A professional home office with privacy, video capability, stable and fast internet connection
A reliable computer and printer
Local commute to the main office a few times a week
A valid Maryland driver's license and the ability to travel
Bilingual plus
Requirements:
Proven experience as an executive assistant or other relevant administrative support experience
Excellent Google Suite and MS Office productivity tools
Outstanding organizational and time management skills
Professional level verbal and written communications skills
Discretion and confidentiality
Ability to organize a daily workload by priorities
Must be able to meet deadlines in a fast-paced dynamic environment
A proactive approach to problem-solving with strong decision-making skills
Proficient with Zoom, Canva, Google Suite, WeChat, Dropbox, etc.
Tasks/Projects include, but are not limited to:
- Project management
- Social media management and graphic design
Qualified individuals, please send a resume and a cover letter to info@trapac.net. No phone call, please.